Job Description
Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.
Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration and excellence.
As a member of the Office of the Deputy Clerk and Executive Director, Legislative Services, in Toronto, ON, you will provide administrative, financial and research support to the Deputy Clerk and Executive Director of the Legislative Services Division, and the Table Research Office.
What You’ll Do
You’ll act with integrity to:
- Provide an exceptional level of client relations to Members of Provincial Parliament, staff of the Legislative Assembly, and other external clients
- Provide administrative and research support to the Deputy Clerk and Executive Director’s office
- Maintain the integrity of the Office with the utmost sensitivity, tact, confidentiality and good judgment
You’ll support our collaboration as you:
- Maintain and update the Members database, research, prepare, and track information, and compile statistical reports
- Communicate with various jurisdictions, outside agencies, legal counsel, staff, House Leaders, Whips, Members, Speaker’s and Clerk’s offices to request, or respond to, information
- Provide research, writing and proofreading support to the Table Research Office on subjects relating to parliamentary procedure and the institution and administration of Parliament
- Maintain the annual budget estimates for the Legislative Services Division, which includes developing and updating spreadsheets for all accounts, conducting monthly/yearly reconciliation of accounts in accordance with financial reports, and processing all invoices for payment
How You Qualify
You demonstrate excellence through your:
- Previous experience with administrative processes
- Completion of a university degree or equivalent related experience, with specialization in political science, public administration or a related field
- Knowledge of parliamentary procedure and House documents, and demonstrated research skills to assist in compiling information on procedural subjects
- Exceptional attention to detail, superior organizational skills, and proficiency in Microsoft Office
- Ability to foster a positive working relationship with internal and external clients
- Ability to adapt to, and be versatile to manage, multiple and competing priorities in a fast-paced environment
- Ability to be a team player with exceptional communication skills and a service orientation
- Proficiency in French is considered an asset
If you join our team, you can expect:
- To work with a team of dedicated professionals
- A competitive benefits package and Employee Assistance Program
- Continued training and development
- A dynamic working environment
- To have access to an employee and family assistance program
- Long Service Recognition Awards